Maintains paper and electronic files of all correspondence, documents, reports, and other materials.
Maintains and updates Outlook with current information
Schedules and maintains executive’s calendars
Provides necessary logistics for meetings (internal and external) such as agenda, facilities, catering, accommodations and technical equipment
Organizes weekly/monthly conference calls for executives
DOCUMENT PREPARATION AND DISTRIBUTION
Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents.
Ensure all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spelling.
Arranges travel for assigned executives and coordinates schedule.
Completes expense reporting accurately and timely
Manages difficult and demanding situations timely with tact and calmness while promoting peaceful resolutions
Communicates with staff, leadership, outside callers and visitors.
Clearly represents self and the organization in a professional, courteous manner.
Directs incoming communications according to executive’s schedule and priorities
Deals discretely and appropriately with confidential information concerning AdventHealth
What You Will Need:
Associate's degree or equivalent education and/or equal experience
3 years minimum experience in a secretarial role
The Executive Assistant provides the support necessary for the executive staff to meet the day-to-day functions of the department. The handling of confidential information is part of daily responsibilities. The executive assistant enhances executive’s effectiveness by providing executive support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership.
At AdventHealth, Extending the Healing Ministry of Christ is our mission. It calls us to be His hands and feet in helping people feel whole. Our story is one of hope — one that strives to heal and restore the body, mind and spirit. Our more than 80,000 skilled and compassionate caregivers in hospitals, physician practices, outpatient clinics, urgent care centers, skilled nursing facilities, home health agencies and hospice centers are committed to providing individualized, wholistic care.