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HIM Document Imaging Chart Spec. – AdventHealth Lake Wales
Location Address: 410 South 11th Street, Lake Wales, FL
Work Hours/Shift: PRN, Scheduled days and hours will vary
Top Reasons to Work at AdventHealth Lake Wales:
A historic community with a hometown family feel; voted “friendliest small town in FL”
Surrounded by golf courses, beautiful lakes, and outdoor adventures
The facility is just 20 minutes away from LEGOLAND Florida
Faith-based work environment
You Will Be Responsible For:
Demonstrates, through behavior, AdventHealth Orlando’s service standards.
Collects the discharged medical records for all nursing units and outpatient or ancillary areas on site at each facility
Logs received records on appropriate discharge logs and prepares for transport to Centralized Document Imaging office.
Processes and routes loose reports or transferred charts in a timely manner.
Performs concurrent scanning on nursing units.
Ensures that all supplies are ordered and on hand to perform scanning and validation functions.
Assures loose report batches are processed in a timely manner.
Responsible for DI equipment maintenance and supplies, notifying appropriate leadership team members when supplies or low and need to be reordered
Completes all required documentation on batch coversheets are completed for chart tracking
Ensures all pages have the appropriate patient identification and forms barcodes or identification.
Reviews the paper record against the electronic documents to verify image quality and missing documents.
Verifies and validates image/document errors and makes necessary changes as needed
Accurately identifies destination of paper documents for scanning into correct location of medical records
Monitors Cer-Batch Index application to assure charts which have gone through prepping, scanning, QC, and validation have posted to PowerChart for access by end-users.
Responsible for the follow-up on missing charts not received from units. Notifying appropriate facility leadership and Document Imaging Leads/Supervisors.
Responsible for maintaining records in temporary storage until destruction date as to record type, date of discharge, and date of destruction. Maintains records of destruction dates for the West Florida Division Tampa region in accordance with state and corporate policies.
Adheres to the defined schedules and expectations for completion of items.
.Maintains productivity and quality levels in accordance with current standards.
Performs other duties as assigned or required.
Qualifications - External
What You Will Need:
Intermediate to advanced computer skills including, but not limited to, Microsoft Office Word, Outlook and Excel.
Troubleshoots, possesses analytical and comprehension skills of technical information.
Excellent organizational, interpersonal, communications, and multi-tasking skills required.
Knowledgeable of security and confidentiality requirements pertaining to protected health information.
Ability to communicate effectively.
High School graduate or equivalent required
Responsible for the collection of discharged medical records from all locations at each facility. Responsible for the collection and processing the patient paper medical record concurrently and converting it into an Electronic Medical Record (EMR) in a timely manner for the viewing of physicians, clinicians, and other designated health care employees for the treatment and care of the patient. Possesses the technical skill to assess the contents within the medial record and ascertain whether the paper document is complete in accordance with federal, state and regulatory guidelines.
AdventHealth Greater Orlando (formerly Florida Hospital) is one of the largest faith-based health care providers in the United States. For 150 years, we have carried on a tradition of providing whole-person care that not only addresses patients' physical ailments, but also supports their emotional and spiritual well-being. We demonstrate the same level of compassion and care for our employees as well, doing all that we can to help them realize their full potential – both personally and professionally.