Description
Executive Assistant to President - Texas Health Huguley- operated as joint venture between Texas Health Resources and AdventHealth Location Address: 11801 South Fwy., Burleson, TX 76028 Top Reasons to Work At Texas Health Huguley, Burleson, TX - Our care for patients extend to the spiritual level by praying with patients and families and providing on call, 24 hours, 7 days a week Chaplains for spiritual support.
- Award winning facility and departments including âœGreat Place to Workâ by Beckerâ™s Hospital Review and Gallup.
- Work with the latest technology and top experts including âœDaisy Awardâ recipients while on the way to Magnet statusâ”2020.
- Amazing medical benefits through Aetna plus an onsite full-service fitness center.
- Growth opportunities designed for each employee.
- Located about 10 minutes from downtown Fort Worth and near TCU in the award-winning school district, Burleson ISD which also provides a low-cost of living.
Work Hours/Shift: Full Time You Will Be Responsible For: - Coordinates all activities involved in the preparation of administrative correspondence to facilitate ongoing communications and efficient administrative operations.
- Composes and types correspondence such as letters, memorandums, policies, reports, etc, from drafts or dictation in an accurate, neat and timely manner as assigned.
- Proof reads all typed correspondence, revising and changing as necessary to ensure accuracy prior to submittal or distribution.
- Accurately records and transcribes minutes of meetings of various committees, taking dictation or transcribing from tapes as necessary. Maintains and/or distributes minutes within established time frames.
- Coordinates and schedules meetings for administration and other areas as assigned, arranging for meeting space, visual aids, agenda material, refreshments, etc.
- Composes and types agendas and supporting documents and records from drafts or dictation in a neat and timely manner as assigned.
- Proof reads all meeting material, revising and changing as necessary to ensure accuracy prior to distribution.
- Arranges for meeting space, visual aids and refreshments in an efficient, cost effective and timely manner.
- Maintains responsibility for travel arrangements for Administration, as well as airline, hotel and care rental arrangements for employees and physicians traveling on hospital business and potential employees and physicians visiting the hospital.
- Schedules travel reservations in an efficient, timely and cost effective manner, according to travel policies.
- Processes purchase orders and invoices for hospital sponsored travel to ensure accuracy and cost effectiveness in a timely manner.
- Processes expense reports for Administration, checking for accuracy and forwarding to Accounting Department on a timely basis.
- Maintains responsibility for secretarial support functions to Administration to ensure efficient utilization of time.
- Schedules meetings and maintains appointment calendar, documenting accurate times and contacting appropriate individuals.
- Assists management in coordinating all administrative reports to expedite accuracy and timely processing.
- Opens and reviews incoming mail, routing appropriately on a timely basis.
- Screens telephone calls and visitors in a courteous manner, prioritizing in accordance with instructions.
Qualifications
What You Will Need: - Bachelorâ™s Degree
- Minimum of 5 years experience supporting C Suite Executives
- Healthcare experience strongly preferred
- Excellent writing to produce polished communications.
- Displays proper etiquette in all situations.
- Responds in a timely and professional demeanor.
- Minimizes surprises.
- Able to sum up a situation, gather the necessary information, asks the right questions, determine the next steps and act.
- Must understand the big picture goals and objectives to assist their President/CEO by limiting distractions and focus only on the most pressing issues and highest leverage activities.
- Able to deal with privileged information that must be handled delicately and confidentially.
- Able to apply correct situational and personal anticipation.
- Ability to interact with people at all levels internal and externally.
- Ability to work with others to get what is needed done and manage expectations.
- Ability to provide calm under pressure during difficult situations and/or tight deadlines.
- Consistently maintains a positive and can-do attitude while remaining flexible and resilient to change.
- In addition to the usual professional tools like Microsoft Outlook, Word, Excel, PowerPoint, and Visio must be proficient in a myriad of systems, apps, and plugins including, but not limited to Microsoft Teams and Zoom.
Job Summary: Performs a wide range of complex secretarial duties and coordinates a multitude of office procedures in support of hospital Administration.
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. |
