Washington University School of Medicine (WUSM) is conducting a national search for the Assistant Dean and Executive Director (Executive Director) of the Joint Office of Strategic Planning (JOSP). The Executive Director is responsible for the overall direction and leadership of the Strategic Planning Office and serves as the Executive Director of the JOSP, which functions as an internal consulting group to support and align the planning needs of WUSM, its faculty practice plan (FPP), its departs and operating units, as well as its partner hospitals, Barnes-Jewish Hospital (BJH) and St. Louis Children’s Hospital (SLCH).
The Executive Director leads the JOSP team in providing strategic advisory services including leadership meeting facilitation, data analysis and interpretation, resource alignment/coordination and the design and communication of business and strategic plans to advance the mission and goals of WUSM and its key partners and stakeholders. He/she proactively plans, facilitates and directs overall research, academic and clinical strategic planning efforts.
The Executive Director builds collaborative relationships and serves as a strategic thought partner to key leaders across WUSM, BJH, SLCH and the FPP. He/she regularly attends and participates in leadership meetings including: WUSM Executive Faculty, WUSM Management Council, FPP Clinical Practice and Clinical Managers Committees, BJH Directors and Managers, SLCH Administrative, Clinical Strategic Plan Oversight Group, and other project related groups as needed. The Executive Director works closely with BJH/SLCH finance and business development departments as well as WUSM business managers and finance team. He/she also collaborates with the BJC corporate strategic planning group.
The Executive Director reports in a matrix structure to the executive vice chancellor for medical affairs and dean of WUSM; the associate vice chancellor for clinical affairs of the school of medicine and chief executive officer of Washington University Physicians; and the chief financial officers of BJH and SLCH. He/she supervises, develops and directs a staff of eight including planning managers, senior planning associates, planning associates and an administrative assistant.
KEY DUTIES AND RESPONSIBILITIES
Strategic Planning Project Oversight
Ensures and oversees the planning and execution of multiple business and strategic planning projects.
Oversees planning cycle for the annual process for WUSM departmental planning, and 5-year process for BJH/SLCH/WUSM overall as well as service line level planning.
Responsible for final review and approval of all plan documents.
Ensures all plans include appropriate implementation plans, metrics and designated leadership/sponsorship to be successful.
Guides approval and resourcing process for strategic plans and facilitates transition to implementation once approved.
Develops planning approach to WUSM-wide planning and ensures and oversees its execution.
Provides direction, guidance and support to WUSM leadership (Dean and Associate Deans) on new or potential strategic planning activities.
Identifies and facilitates opportunities to integrate planning activities with each financial, capital and space planning project.
Proactively updates FPP CEO, AVC Administration and Finance, and BJH and SLCH CEO/CFO on project activities and facilitates project priority, scope, sponsorship and outcomes.
Directs day-to-day workload of the Office prioritizing requests for planning assistance, information and report preparation, developing project-specific work plans, assigning projects, monitoring progress, and reviewing work products, and monitoring staff performance.
Matches staff to projects to promote progressive professional development of staff while ensuring quality of project deliverables.
Designs and maintains the organizational structure within the Office. Reviews and updates job descriptions by assessing work processes, tasks and responsibilities in light of organizational needs.
Communicates job responsibilities and expectations to incumbents.
Stays abreast of advances in strategic planning field by actively participating in professional organizations (AAMC, AHA) and reviewing current literature. Presents and disseminates information to Office staff and senior leadership as appropriate.
Represents the Office to external audiences as needed.
Develops the Office budget and secures funding from various sources (Dean, FPP and BJH/SLCH).
Coordinates Office staff performance reviews and career development efforts.
Leads recruitment and selection processes to attract and hire competitively qualified staff based upon organizational needs.
Assures appropriate utilization of facilities and technology conducive to efficient, effective business operations. Prioritizes purchases of equipment, software and hardware.
Assures that documentation (work papers and computer files) are accurately maintained according to departmental policies and procedures.
Ensures the maintenance of confidentiality and ensures privacy in all matters pertaining to patients and their care, as well as matters related to employees and WUSM/BJH/SLCJ or other entity business.
Assures performance of all compliance obligations required by WUSM.
The successful candidate will possess a Master’s Degree (MBA/MHA/MPH preferred), plus a minimum of 6-8 years of healthcare experience in strategic planning, business development, consulting or related function; preferably in an academic medical center. Demonstrated leadership experience in strategic and business plan development, financial analysis/modeling and meeting facilitation.
Experience managing professional staff with ability to delegate effectively and promote high service standards
Keen sense of how to get things done in a complex organization •Ability to prioritize projects and proactively solve problems
Even-tempered with the ability to maintain objectivity and neutrality
Politically astute, diplomatic
Flexible and able to adapt to changing priorities and approaches •Skilled mentor, guide and coach to staff
Ability to influence without authority
Collaborative leadership style; promotes climate of collegiality and teamwork Practiced negotiator and consensus builder; adept at conflict resolution Exceptional analytical skills
Strong strategic thinker
Remains current on national/global healthcare industry trends
Knowledgeable of academic and healthcare delivery system environment
Excellent communication skills, both oral and written
Continuous learner; motivated to learn new ideas, skills, concepts. Open to feedback from others
Proficient in all Microsoft Office applications
Internal Number: 42608
About Washington University in St Louis
Washington University School of Medicine has achieved international prominence as a leader in improving human health throughout the world. As noted leaders in patient care, research and education, the faculty has contributed countless discoveries and innovations to the field of science since the founding of the School of Medicine in 1891. The Medical School ranked 7th in the country by U.S. News and World Report; programs in occupational therapy and physical therapy are each ranked 1st, and its programs in audiology and communication sciences are each ranked 3rd.
The School of Medicine operating revenues totaled $2.16 billion in FY2017. Its robust research enterprise generated $554.5 million in research funding in FY2017, representing approximately three-quarters of the University’s total research dollars. Clinical faculty provide a wide array of outstanding inpatient and outpatient care, along with clinical trials, which offer patients the opportunity to participate in the evaluation of innovative treatments and prevention strategies.
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